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One man's hatred of Outlook - I agree.
I think I'll have to say goodbye to Pegasus Mail. I've used this program for years and now they are shutting it down. Oh well, so goes progress. My dependence on my Windows PDA, its dependence on Outlook and Activesync and my need to simplify, forces a change anyway.
So, last night I spent hours messing around with Outlook 2007, ActiveSync and planning for protecting my precious mail data.
Here's what I'm doing and why.
However, if you change your Windows password, be sure to change it in your Task Scheduler event as well or the backup won’t run. It doesn’t tell you this, you have to remember. Have I told you how much I hate Windows Task Scheduler? That’s a whole different story. That hatred led me to the discovery of Kirby Alarm, which has been an oasis in a desert of disappointments. Try Kirby Alarm, magnificent program. And you don’t have to worry about your password!!
Anyway, I've figured out how to get Kirby to run ntbackup.exe without using Task Scheduler and it's sweet.
If you didn't know it, Outlook data files are always locked when Outlook is open. If you run ActiveSync (Windows Mobile users), then those files are always locked, even if Outlook is closed. This means you can't use Kirby or any other simple backup program to do a raw copy of your Outlook data file. ntbackup does what is called a shadow copy which gets around this.
Here's an example of using Kirby using Task Scheduler to run ntbackup to backup my Outlook data file. I tested these instructions and they worked for me. If I missed something, let me know.
1. If you don't have a password on your computer, create one now. It will be needed later.
2. Start Windows Backup. Click Start > All Programs > Accessories > System Tools > Backup.
3. Click the backup tab.
4. Browse to your Outlook Mail Data file. In my case it's located here -> C:\Documents and Settings\user\Local Settings\Application Data\Microsoft\Outlook
5. Put a checkmark on your data file/files.
6. In the lower left corner, select the destination of your backup file.
7. Click Start Backup.
8. Change the description of the backup if you wish, > Select append or replace > If want to change the "If media is overwritten..." text, do so.
9. Click Advanced and choose Verify Data. Change other options as desired. Don't select Disable volume shadow copy. Click OK.
10. Click Schedule and save your backup file. You'll be asked for your password. Enter it and click OK.
11. You'll now get a Scheduled Job Options window. Enter a job name. Click Properties and set your schedule options. Click OK. You can close the Backup Utility program now. You've created and saved your backup job and that's all that is needed. You don't need to run the backup.
12. Open the Control Panel > open Schedule Tasks > Open the job you just created > Copy everything in the Run field to your clipboard.
13. Open Notepad > Paste the text from your clipboard > Click File > Save As > Save as Type All files > Save it in your data folder as mybackup.bat.
14. Create a Kirby Alarm to Run a Program and point it to this bat file you created.
15. Run the Kirby Alarm and make sure it works. You should also test your backup to make sure you can restore from it reliably. I did a test restore on mine and it worked wonderfully.
16. Open the Control Panel > open Schedule Tasks > delete the backup job.
17. You're done. Now Kirby will execute ntbackup.exe automatically and create your backup for you. No need to mess with Task Scheduler any more. It would be really cool if Ian could control ntbackup from within Kirby just like Windows Backup does.
One caveat for you. If you rebuild your system, this Kirby Alarm won't work for you unless you have a backup of the Windows Backup file created in steps 2 - 11. This .bks file is created in the C:\Documents and Settings\user\Local Settings\Application Data\Microsoft\Windows NT\NTBackup\data folder. It would be a good idea to make a backup of this file so that you can restore it in the future. Otherwise you'll need to repeat the above steps after a system rebuild. The other option is to move this .bks file to your data folder and change the pathing in the batch file created in step 13. An example of that pathing change would be:
Original path "@C:\Documents and Settings\username\Local Settings\Application Data\Microsoft\Windows NT\NTBackup\data\Outlook Backup.bks"
New Path "@D:\data\Backups\Outlook Backup.bks"
There's a zero byte file in the data folder with the same name as your backup file, but it has no extension. I don't know what this is, but it doesn't seem to be required for the backup to run. I moved my backup file to my data folder and changed the pathing as mentioned above and the backup runs fine. If you find that the file is needed, let me know.
I hope folks find this useful, I use it all the time for myself and my clients who use Outlook.
Tools > Trust Center > Add-ins
At the bottom of the window you'll find a "Manage" tool. Click the drop down menu and select "Exchage Client Extension".
Uncheck Motorla Phone Tool and click OK.
Should be fine now.